Activities

Track actionable tasks and next steps that help you make progress on your career goals.

What is an Activity?

An activity is a concrete, actionable task that moves you toward your career goals. Unlike long-term goals, activities are specific things you can complete in a short timeframe (typically 1-2 weeks).

Examples of activities:

• Schedule a coffee chat with a senior engineer to discuss architecture patterns
• Complete the first module of an online leadership course
• Draft a proposal for the new project you want to lead
• Practice presenting your project update before the team meeting

Getting Started

Accessing Activities

You can access activities in two ways:

1. Global Activities Page: Navigate to Activities from the main navigation to see all your activities across all goals
2. Goal Detail Page: View and manage activities specific to a single goal from the goal detail view

Creating an Activity

From the Activities Page:

1. Click the “New Activity” button
2. Enter the activity title (a clear, action-oriented description)
3. Optionally add notes with additional context
4. Select a planned date for completion
5. Link to a goal (optional but recommended)
6. Click Save

From a Goal Detail Page:

1. Navigate to your goal
2. In the Activities section, click “Add Activity”
3. Fill in the activity details
4. The activity is automatically linked to that goal

AI-Generated Activities

When viewing a goal, you can click “Generate” to have the AI suggest activities tailored to your goal. The AI considers:

• Your goal statement and timeframe
• Your role and industry
• Your existing activities (to avoid duplicates)
• Your current progress toward the goal

Generated activities appear as Drafts that you can:

• Accept: Move to Planned status
• Dismiss: Remove from view (won’t appear again)

Activity Status

Activities have three possible statuses:

Status Flow

[Draft] --Accept--> [Planned] --Complete--> [Done]
                        ^                      |
                        |---Mark Planned-------|

[Draft] --Dismiss--> (removed from view)

Linking Activities to Goals

Connecting activities to goals helps you:

• See all tasks related to a specific goal in one place
• Track progress through completed activities
• Get contextual AI suggestions

Adding a Goal to an Activity

When creating an activity:

• Select a goal from the dropdown before saving

For existing activities:

1. Click the activity row to open the edit dialog
2. Select a goal from the dropdown
3. Save changes

Quick link from table:

• For activities without goals, click ”+ Add goal” in the Goal column to open the edit dialog

Unlinking Activities from Goals

1. Edit the activity
2. Clear the goal selection
3. Save changes

When a goal is archived or deleted, linked activities are automatically unlinked (not deleted).

AI Activity Generation

The AI generates personalized activities based on your goal context.

How It Works

1. Navigate to a goal’s detail page
2. Click the “Generate” button (or “Regenerate” if drafts exist)
3. The AI analyzes your goal details and generates 5-10 suggested activities
4. Review each suggestion and Accept or Dismiss

Generation Context

The AI considers:

• Goal statement: What you’re trying to achieve
• Category: Career Direction, Skill Building, Performance, or Wellbeing
• Timeframe: 30 days to 2 years
• Motivation: Why this goal matters to you
• Success criteria: How you’ll know you’ve achieved it
• Current progress: How far along you are
• Existing activities: To avoid suggesting duplicates

Tips for Better Suggestions

• Ensure your goal has detailed motivation and success criteria
• Complete your profile with role and industry information
• Accept activities that resonate, dismiss ones that don’t fit your style
• The AI learns from your patterns over time

Filtering and Organizing

Status Filter

Filter activities by status to focus on what matters:

• All: View everything
• Planned: Tasks you need to work on
• Done: Completed tasks
• Draft: AI suggestions to review

Goal Filter

Filter to see activities for a specific goal. This is helpful when you want to focus on one area of growth.

Sorting

Activities are automatically sorted for optimal workflow:

1. Overdue planned activities first (need attention)
2. Planned activities by date (upcoming work)
3. Draft activities (suggestions to review)
4. Completed activities (reference)

Overdue Indicators

Activities with a planned date in the past that aren’t marked as done are flagged as overdue:

• The date displays in red
• An “Overdue” badge appears next to the date

To resolve:

• Mark the activity as Done if completed
• Edit and update the planned date
• Delete if no longer relevant

Activities vs Goals

Best practice: Create goals first, then break them into activities. This keeps your daily work connected to your career aspirations.

Best Practices

Keep Activities Actionable

Write activities that are clear and completable:

Good:
- Schedule 30-minute coffee chat with @SeniorEngineer
- Complete first 3 lessons of TypeScript course
- Draft 1-page proposal for Q2 project
 
Vague:
- Learn more about engineering
- Get better at leadership
- Think about career

Use Planned Dates

Setting a planned date:

• Creates accountability
• Enables overdue tracking
• Helps you prioritize

Link to Goals

Even for standalone activities, consider linking to a goal. This:

• Provides context when reviewing later
• Contributes to goal progress tracking
• Helps the AI suggest better future activities

Review Drafts Regularly

Don’t let AI-generated drafts pile up:

• Accept activities that resonate
• Dismiss ones that don’t fit your situation
• Regenerate when you need fresh ideas

Mark Done Promptly

Mark activities as complete when you finish them to:

• Keep your list current
• See your progress accumulate
• Enable accurate goal progress calculation

Frequently Asked Questions

Can I have activities without goals?

Yes. While linking to goals is recommended, you can create standalone activities for general tasks or one-off items.

What happens when I delete a goal?

Activities linked to the deleted goal are automatically unlinked but remain in your activity list. You can re-link them to another goal or keep them standalone.

How many activities should I have?

Aim for a manageable number of planned activities - typically 5-15 active at a time. Too many can feel overwhelming. Use the AI to generate new suggestions when you’ve completed your current batch.

Can I edit AI-generated activities?

After accepting a draft, you can edit it like any other activity. Before accepting, you can only Accept or Dismiss.

Why don’t I see the “Generate” button?

The Generate button appears on goal detail pages. Navigate to a specific goal to see this option.

How do I batch-review draft activities?

On the Activities page, filter by “Draft” status to see all AI-generated suggestions across all goals. Review and Accept or Dismiss from there.

Privacy

Activities follow the same privacy model as the rest of olllo:

• All data is encrypted
• Only you can see your activities
• Use @-mentions for people and companies (see Contacts)
• Activities are exportable and portable

Ready to get started? Navigate to a goal and click “Generate” to get AI-suggested activities, or click “New Activity” to create your first task manually.